30 Oct 2015

All You Bookkeepers Out There - This One's For You!!!

If you have been following the BookPals rollout for some time now you would know that a big part of the reason why BookPals has been created is to allow small business owners to connect with bookkeepers who can help them with their bookkeeping.

The reason why we are so committed to connecting small business owners with bookkeepers is quite simple - we know that there are many small business owners out there who hate doing their bookkeeping but they're not the least bit interested in having to wait around all day for bookkeepers to come to their address to do their bookkeeping for them.

Well, NEWS FLASH for all you small business owners out there - there are many bookkeepers would be happy to do your bookkeeping from the comfort of their own home or office if there was some way for them to do so!!

And that's where BookPals can help you both, because now that BookPals is here, bookkeepers can provide more small business owners with their quality bookkeeping services without ever leaving their own home or office.

For all you bookkeepers out there, we've created a page specifically for bookkeepers so that you can get a better understanding of how you can use BookPals to provide your bookkeeping services to more clients from the comfort of your own home or office.

Check out the BookPals page for Bookkeepers now and see if it helps you.

28 Oct 2015

Lets Address The Elephant In The Room!!!

Ok, unless you have been hiding under a rock for the past week you would know that BookPals has launched!!!

So I was talking to a friend of mine yesterday and he came out with the following statement -

"Your bookkeeping thing looks great - but how do I process staff pays?"

I just stared back, smiled and asked -

"How do you process pays now?"

To which he replied -

"I just "times" the hours my guy works by his hourly rate - then I check how much tax I have to keep out of his pay - and then I pay him the rest."

I just looked at him and said "That's it!!!"

Here's the thing - for years we have had bookkeeping systems being created that have all these fancy payroll option things attached to them and my question is - WHY?

You know how to pay your staff - 'cause you've been doing it for years - so why do you need to turn into some kind of "computerised payroll expert" when you start using bookkeeping systems?

And the answer is YOU DON'T!!!

That's why BookPals has taken the mystique out of running pays.

Have a look at the image below and tell me if it looks familiar to you -

So what have you got - you've got "Dean's Weekly Pay" where Dean gets paid $1000.00 gross a week and you hold $183.00 in PAYG Withholding (that's the name of the tax that gets withheld from gross wages to anyone outside of Australia reading this) and $817.00 gets withdrawn from your bank account and paid to Dean (it can either be paid to Dean's bank account or given to him in cash - whatever is best for you and/or Dean!!!).

That's it - you've just run your staff's pays!!!!

"Where do I find out how much tax to keep from Dean's pay?" I hear you say and my response is
"Where do you now?"

Do you have a copy of your country's tax withholding tables in your office drawer?

Is Dean on a set wage (i.e. salary) and you found out how much tax to withhold from his wages from your Accountant at the beginning of the financial year?

Do you look it up online each pay period?

The thing is, you're doing something to work out how much tax to withhold from Dean's wages now - so you just keep doing the same thing!!!

"But hang on" - I hear you say - "What about his superannuation?"

Have a look at this image -

This is as hard as adding two new lines to Dean's pay above - you already know how much super you have to pay your staff (in this example it is 9.5% of Dean's gross wages) so you get your calculator out and you "times" his gross wages ($1000.00) by his super rate (9.5%) and presto - you get $95.00!!!

"But why have you got $95.00 listed twice - I'm only paying him once?"

Ok, so this is the closest you'll get to an accounting lesson in this whole thing, but let me make it easy for you - you need it there twice because you haven't actually paid Dean's super yet - you've just put it away in safekeeping until it comes time to pay it - in other words it's sitting in that little "piggy bank" (probably your business bank account) and you're just showing this in your bookkeeping records on the bottom line of that image above.

"So what do I do when I pay Dean's super?"

That's easy - have a look at the image below -

It's as simple as taking the money out of the "piggy bank" and paying it into Dean's super fund from your bank account -

That's It!!!

There is nothing difficult about paying your staff - and when you start using BookPals you can either do it as easily as I described above - or if you aren't interested in doing it, get a bookkeeper inside the XLerator Community to do it for you and you can do all the rest of the bookkeeping yourself.

Start using BookPals - it really is going to make your business bookkeeping easier and more straightforward.

26 Oct 2015

What's That On The Horizon --- Success?!!!

As small business owners we are constantly searching for new tools and techniques to make our marketing "stick out" from the crowd and I have recently found out about a software solution that I think can really help you achieve this goal.

The software is called Periscope and the person who told me about it was Ellory Wells of ellorywells.com.

After listening to Ellory explain what Periscope was all about, I was so impressed with its potential to promote and market small businesses that I contacted Ellory immediately and asked him back on to BookPals Business Sanity to explain how you can use Periscope to better promote and market your business.

Get ready to add another weapon to your arsenal of marketing tools after listening to this episode of Bookpals Business Sanity.

22 Oct 2015

Ok - Now All The Hoopla Is Over -----

Ok, so for the past 5 years you've been reading these blog posts - and listening to the BookPals Business Sanity podcast - and hearing me "bang on" about this upcoming thing called BookPals - and now it's time to find out exactly what BookPals is all about and how it can help you.

Before I explain what BookPals is all about, I just want to recite the start of the video on the new BookPals Homepage (if you listen to it carefully you may even recognise the voice!!!)

While I'm reciting it, have a think about what's being said in the context of your own daily routine -

  • Wake Up
  • Breakfast
  • Feed The Kids
  • Off To School
  • Bookkeeping
  • Shopping
  • Bookkeeping
  • Home From School
  • Evening Meal
  • Bookkeeping
  • Time For Bed
  • Start Again

Ok, now how many of you are sitting there saying "Hang on - that's me!!!"

As small business owners we know that our daily routine is not simply "going to work" "getting paid" "coming home" and "knocking off for the day" - you have to find some way to jam everything else that happens in your day into the chaos that you call your life.

Then - on top of all this - you also have to find time to get your business bookkeeping and compliance reporting done, because taxes and all the other business reporting that we have to do is not going away - not in our lifetime anyway!!!

When you think about it, if we put someone else through the abuse that we put ourselves through, we'd probably end up in court!!!! LOL 

As small business owners who love what we do and we grin and bear this chaos as it unfolds around us while at the same time quietly whispering to ourselves "How can I make things less chaotic?"!!!

And this is exactly why BookPals has been created.

As a "start up" business owner, the idea of using the services of a bookkeeper to help you with your bookkeeping is often the last thing mind - 
  • There's customers to find
  • There's staff to recruit
  • There's product to purchase
  • There's taxes to pay
  • The list goes on - and on - and on!!!

So what do you do?

You decide to do the bookkeeping yourself to "cut costs", or worse still - you get your partner or spouse to do the bookkeeping for you - and of course their life is not as hectic as yours, is it?!!!

To add insult to injury you are forced to use these bookkeeping systems that demand you learn this "double entry accounting" thing and accounting principles make about as much sense to you as skinny dipping in Alaska!!!

"I'm good at what I do - why do I also have to learn all this accounting stuff as well?"

We agree - and that's why we've created BookPals for you.

What we've created in BookPals is a simple to use bookkeeping solution - and you don't have to understand the first thing about accounting principles to use it.

Once you've set up your BookPals account all you have in front of you are two options -

Sales and Purchases (there's actually another option called Journals, but to be truthful, I wouldn't even worry about that at this stage - we'll get to that a bit later!!!). 

Ok, now have a think about this in the context of your own small business and answer this one simple question - 

What are the two things you do in your own business? 

Hands up if your answer is - 

I Sell Stuff and I Buy Stuff!!!

That's it - you sell stuff and you buy stuff - so what more do you need than somewhere to record how much stuff you sell and how much stuff you buy? 

I can already hear some of you out there yelling "What about paying my staff?" and I hear you - yes, you do have to record your staff's wages, but what if I said to you that recording your staff's wages is nothing more than a big number minus a little number and takes about 30 seconds to work out?!!!

When everything is said and done, if you have a place where you can capture all the stuff you sell, capture all the stuff you buy and capture how much you pay your staff, what else do you need in a bookkeeping system? 

And that's exactly what BookPals is - a place to quickly enter all the stuff you sell (your Sales Book) - a place to quickly enter all the stuff you buy (your Purchases Book) and a place to quickly record things like your staff wages and the like (that's that Journal Book thing I made mention of earlier - I'll explain that another day!!!).

BookPals has taken the mystery out of business bookkeeping, so come in and see what BookPals is all about and start taking some of the chaos out of running your own small business.

16 Oct 2015

Animations Can Make You Smile For More Than One Reason!!!

As a small business owner, how often do you think to yourself "Am I doing exactly the same as everyone else out there in promoting and marketing my business"?

If your answer is "Yes" have you thought about using animation to supercharge your marketing message?

With the launch of the BookPals software almost here we have been thinking of different ways to get our marketing message out to more potential customers and we decided to include a short animation on our new Homepage to introduce visitors to the new BookPals software.

We used the services of Simon Kneebone of simonkneebone.com to create the animation for us and we were so happy with the work that Simon did that we asked him onto BookPals Business Sanity to talk about how you can use animation to drive your business forward.

After you've listened to this episode go and have a look at the animation that Simon has created for us and start thinking about how you can use animation to differentiate yourself from your competitors.

We hope you get some more great ideas on how to drive your business forward after listening to this episode of BookPals Business Sanity.